Click Add User, type the name of the user, and then click Find. On the Organize tab, click Calendar Permissions. In the navigation pane, click Calendar. Share your calendar with someone else.You can schedule appointments and events and even block out time to actually get some work done. It is easy way to create backup of Mac Mail in.Busy people depend heavily on Outlook's Calendar. Mac Mail to Outlook converter is an easy and safe solution to repair and convert Apple Mail in Outlook PST, MBOX, EML and other file formats. In the Name list, click the users name, and then on the Permission Level pop-up menu.
![]() You can change the status between an event and appointment by checking or unchecking this option, accordingly. It's unchecked for an appointment. In an event window, this option is checked. In one of the many Week views, Outlook defaults to an appointment, using the clicked or selected time slots to set the start and end time.Initially, the difference between an event and an appointment is the All Day Event option shown in Figure A. Click a day and enter the event's subject text. Select Multiple Dates In Outlook How To Change LaterBecause there's a time setting, these items are always appointments. The end time depends on your default interval setting, which I'll show you how to change later. In Day, Week, and Work Week view, the start time defaults to the active time slot, so there's a bit of an advantage to scheduling in one of these views. Remember, because a time is selected, Outlook defaults to an appointment, and the selection determines the appointment's start and end time. Just click a single time slot or select a multiple time slot and enter the appointment's subject. In Month view, simply click a day and start typing the event's subject text. SEE: Reclaim Outlook categories for IMAP accountsCreating an event can be just as easy. Selecting a group of multiple time slots, say from 9:30 up to 11:30 (but one that doesn't include the 11:30 time slot) creates an appointment that starts at 9:30 and ends at 11:30. ![]() Figure D The Start Time setting reflects your change.Earlier, I mentioned changing the appointment interval. The white area denotes your custom work week and day. (Nice work if you can get it.)When you're creating an appointment, the Start Time setting will reflect your new setting, as shown in Figure D. In Figure C, you can see that I changed the Start Time to 9am and that I work a four-day week from Tuesday through Friday. In the Work Time section, change the options accordingly. (In Outlook 20, choose Options from the Tools menu to find these settings.) You can also right-click the time bar to the left and choose a new interval.Unfortunately, Outlook restricts you to its interval settings you can't use a custom setting. Choose the most appropriate interval to update your calendar's interval grid ( Figure E). In the Arrangement group, click Time Scale. In a Week view (time intervals aren't available in Month view), click the View tab. You can increase or decrease this interval to fit your routine, as follows: You might schedule appointments differently. Month displays five full weeks with some days falling in either or both the previous and the next months.You can temporarily adjust this configuration to suit your needs. Then, this view reflects your custom work week settings. Work Week displays five days, Monday through Friday, unless you've customized your work week. SEE: Free online Office resources to raise your game Days visibleThere's one more display setting you might benefit from changing: the number of days displayed in Outlook's many views: A few extrasOnce your calendar supports your routine, you might want to consider changing a few other calendar formats: This quick view is temporary and works only in the current view you can't change this setting permanently. For instance, to view four days, press +4 to see nine days, press +9 to see 10 days, press +0. In the Time Zones section, select the Show A Second Time Zone option, enter a name in the Label control, and choose the zone you want to add from the Time Zone dropdown. Click the File tab, choose Options, and then click Calendar in the left pane. If you interact with others in different time zones, add those zones to a second time bar. Outlook will assign different colors for you when you create additional calendars, but standardizing these colors by personnel, project, departments, and so on, becomes even more helpful when you share calendars-consistency is key. In the Calendar window, click the View tab and then choose a color from the Color dropdown in the Color group. Perhaps more helpful is the Overlay view, which allows you to view multiple calendars on top of one other. You probably know that you can view multiple calendars side by side. Then, click Other Settings and check the Show End Time option. Right-click inside the Month view calendar and choose View Settings. Send me your question about OfficeI answer readers' questions when I can, but there's no guarantee. Add as many calendars as you like to the view.Outlook's calendar feature is extremely helpful, but once you have it supporting your routine, you'll find it even more helpful. Then, click the arrow next to a calendar's name to move it to the top of the calendar immediately to its left. In the left pane, check the calendars you want to view this way, which will display them in Side by Side view. For example, "Please troubleshoot my workbook and fix what's wrong" probably won't get a response, but "Can you tell me why this formula isn't returning the expected results?" might. When contacting me, be as specific as possible. You can send screenshots of your data to help clarify your question. Free horse showjumping games for macYou can contact me at Also read. I'm not reimbursed by TechRepublic for my time or expertise when helping readers, nor do I ask for a fee from readers I help.
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